① Unnecessary interactions—such as courtesy messages—or requests for energy-intensive image, audio, or video processing should be avoided. ② Where the same materials are frequently requested, unnecessary repeated requests should be minimized by reusing generated outputs and sharing results among members of the organization. ③ For tasks that can be handled without generative AI, other appropriate alternative tools should be prioritized. ④ Where possible, lightweight AI models should be used. ⑤ Preference should be given to products and services offered by companies that implement environmentally responsible policies, such as disclosing information on the environmental impact of data centers used for AI operations (including energy consumption and efficiency), conducting environmental impact assessments, and using renewable energy sources. 3. Policy Development and Implementation 1) Approval for the Use of Generative AI ① The use of generative AI for the organization’s activities shall require prior approval from the [Steering Committee]. ② Before approving the use of a specific generative AI system, the organization shall establish usage policies, including an assessment of the system’s performance, appropriate pricing plans, and required configurations or settings. ③ The designated AI Officer shall maintain a list of generative AI systems used by the organization and notify members of any changes. ④ Where the use of generative AI would replace or significantly alter existing work processes, prior consultation with members of the organization shall be conducted. 46 47