7) Policy Review and Amendment ① In light of the rapid development of AI technologies, this policy shall be reviewed and updated whenever deemed necessary by the AI Officer, and in any case at least once per year. ② The impacts of AI on the organization shall be assessed on a regular basis. ③ All members of the organization shall be given the opportunity to participate in discussions concerning this policy. Given the rapid pace of AI development and the continual emergence of new services, AI policies need to be updated regularly. For the time being, the policy should be reviewed at least once a year, and it should also be subject to review at any time if the AI officer deems it necessary. In particular, when incidents arise as a result of generative AI outputs, it is important to examine whether there were shortcomings or gaps in the policy. Without such review processes, a policy may quickly fall behind technological developments, lose its effectiveness, or impose an excessive burden on the organization’s activities. When reviewing the policy, the organization should also assess its overall impact— namely, how the policy affects members and organizational practices. This includes examining whether any provisions are overly burdensome or difficult for members to comply with in practice. From the initial development of the policy through each subsequent review, all members of the organization should be encouraged to 104 105