2) Scope of Permitted Uses of Generative AI The AI Officer shall maintain documentation specifying use cases in which generative AI is permitted, prohibited, or requires strict review within the organization. 3) Training and Capacity Building ① To ensure that all members are familiar with this policy and aware of the latest developments related to AI, the organization shall conduct AIrelated training for its members at least once per year. ② As part of training on the use of tools required for work, training on the use of generative AI shall also be provided. ③ Where necessary to strengthen the capacity of members, the organization may place limitations on the use of generative AI in the course of carrying out work. 4) Collaboration with External Partners When collaborating with other organizations or external individuals, or when receiving contributions for the organization’s activities, the organization shall inform external partners in advance of its generative AI policy or consult with them regarding the application of this policy. 5) Measures in the Event of an Incident ① If any issue arises in connection with the use of generative AI, it shall be reported immediately to the AI Officer. The report shall include, where relevant, information such as: – date and time of the incident; – name of the AI tool used; – the relevant output; – the specific problematic elements; – the prompt input used; Generative AI Guide for Civil Society