A/HRC/57/18
of its evidence repository. During the reporting period, the Mechanism continued to develop
its core and specialized technology and infrastructure to enable the collection, preservation
and analysis of information and evidence in an accessible, searchable and secure manner.
42.
In this regard, the Mechanism deploys automation to enable more efficient internal
workflow processes. Automation has enabled the Mechanism to produce sharing packs more
efficiently, in line with the rapid pace of requests for information and evidence by competent
authorities. To ensure the integrity of the evidence shared and the security of information,
each page carries a number unique to the document being shared with the specific authority.
Enhanced automation in information technologies has also resulted in efficiencies in other
areas, including the processing of collected materials, which has been reduced from days to
hours, including the extraction and preservation of data from a variety of social media,
communication and messaging applications.
43.
In preparation for the development of a machine translation capability from the
Myanmar language (Burmese) into English, the Mechanism has devised a tool to standardize
the character sets used in the digital materials across the evidence and information
management system. In addition, the Mechanism has enhanced its optical character
recognition capabilities by deploying an advanced optical character recognition platform to
extract text from evidentiary items that normally have no extractable text. These tools will
contribute to an eventual improvement of machine translations.
44.
Simultaneously, the Mechanism has continued the development of computer vision
technology in order to analyse the photos and videos that it has collected. The technology
will enable the Mechanism to deduplicate, group, retrieve and analyse the large volume of
photographs and videos it has collected, including the capability to detect scenes and objects
(such as villages or weapons) and cluster similar images to facilitate easier analysis. Once it
has been fully developed, the technology will enable the Mechanism to carry out more
advanced analytics and sharing of information.
45.
The Mechanism’s policies and procedures on information systems and information
management have also been informed by lessons learned and best practices identified through
an internal evaluation carried out in 2023. In line with the findings of the evaluation, the
Mechanism has taken steps to update its information and technology governance and policy
framework to better fit its requirements and operations in the wake of the coronavirus disease
(COVID-19) pandemic. Recognizing the ever-changing technical environment and uses of
technology, an enhanced framework will better respond to improving and evolving
technology systems, better align with the needs of the Mechanism relating to cybersecurity
and safety and improve compliance by Mechanism personnel. The enhanced framework
includes a strengthened information governance programme for all non-evidentiary materials
and an improved system of labelling and managing physical evidence and regular
informational campaigns to keep all personnel informed of technical innovations and their
potential effects on the work of the Mechanism.
C.
Dialogue with relevant stakeholders and public outreach
46.
The Mechanism engages in extensive outreach and dialogue with a multitude of
relevant stakeholders through its public outreach. Its efforts aim to increase understanding of
the Mechanism’s complex mandate and to build trust among those with a stake in its work.
The Mechanism uses a range of communication channels and tools to help stakeholders better
understand what it can and cannot do, explain its working methods and increase support and
cooperation for its investigations. During the reporting period, the Mechanism focused on
optimizing the impact of its website, Facebook page, media engagements, outreach materials
and public and closed-door events and briefings.
47.
Two-way communication is vital for the Mechanism to ensure understanding of its
work and to respond to feedback from its stakeholders. In this regard, the Mechanism held
its second in-person civil society dialogue with representatives from 18 civil society
organizations from diverse communities working on issues related to accountability and
justice in Myanmar. Civil society organizations provide the Mechanism with valuable
information, documentation, access to witnesses and leads for its investigations. It is one of
12
GE.24-11995